Create an account and connect to Air France (2 min)

1. Get Tradeshift link

(A) Click on this link







2. Create and activate account

(B) Check company information

(C) Create your personal account

(D) Activate your account from the email sent by Tradeshift





3. Connect to Air France

(E) Select « Network »

(F) Search « Air France DB.BL » or « Air France KLM Holding SA »

(G) Click on « Accept »









Method 1 – Manual entry (2 min)

1. Create invoice:

(A) Create an invoice

2. Choose the client:

(B) Search Air France DB.BL within the clients list





3. Fill in the fields:

(A) Invoice number*:Without space and < 16 characters

(B) Invoice date*: Is the issuing date of the invoice

(C) Net due date*: Is related to the payment terms of the contract

(D) Delivery date*:  Could be equal to the invoice date

(E) PO Number*: Exactly 10 characters

(F) Optional field: Ex: Costs center, GL account if no PO

Invoice information:

• Description, Quantity, price *
• PO line number * (With 3 digits only (0010=010). For PO with « 71000… » add « 001 »)
• Reason of tax exemption (if no TVA)

(A) Add a line if there are several lines in an invoice

(B) Optional field:

• Delay penalties
• If factoring, fill in associated elements
  

(C) Choose a file*:  PDF of the invoice

*Mandatory fields

4. Validate invoice:

(A) Delete or (B) Save

(C) Preview and (D) Send 

Method 2 – Send by mail and validation (2 min)

1. Get AF email address:   

(A) Search Network

(B) Click on  « … » link to « Air France DB.BL » or  « Air France KLM Holding SA »

(C)  Get the AF email address link to your supplier account

2.  Send and validate the invoice:

Sent your invoice by mail in PDF format.

Pre-entered fields verification:

• Invoice number *
• Invoice date *
• Net due date *
• Delivery date *
• PO number *
• Description, Quantity, price *
• PO line number * (With 3 digits only (0010=010). For PO with « 71000… » add « 001 »)
• Reason of TAX exemption (if no TVA)

Preview & send your invoice.

Method 3 – Import document and validate it (2 min)

1.  Open the Documents Uploader app.   



(A) Find the Documents Uploader app via your apps otherwise (B) download it here.

2. Import and validate the invoice:  

(A) Import your invoice in PDF format

(B) Access the draft to validate fields

Pre-entered fields verification:

• Invoice number *
• Invoice date *
• Net due date *
• Delivery date *
• PO number *
• Description, Quantity, price *
• PO line number * (With 3 digits only (0010=010). For PO with « 71000… » add « 001 »)
• Reason of TAX exemption (if no TVA)

Preview & send your invoice.

Invoice validation rules for Air France



(A)  Air France address* : Must appear on the PDF invoice

(B)  Invoice number*:  Unique and cannot be longer than 16 characters. Special characters allowed are : ‘,’ , ‘-’, ‘_’ et “.”

(C)  Invoice date*: Must correspond to the issuing date of the invoice and must not be in the future

(D)  Net due date*:  Must correspond to your payment terms with Air France

(E)  Delivery date*: If no specific date, fill in the invoice date

(F)  PO document number*: Must be exactly 10 characters (or PO 6 digits)

(G) PO line number*: (With 3 digits only (0010=010). For PO with « 71000… » add « 001 »)

(H) Reference: Not mandatory, but speeds up invoice process

(I)  Reason of TAX exemption :  Mandatory if « Exempt from VAT» is checked : mention the corresponding law article

* Mandatory field within Tradeshift

Thank you

If you have any problem when submitting your invoices on the Tradeshift platform:

• You can visit our Landing Page on Tradeshift : https://afklm.support.tradeshift.com
• You can contact Tradeshift Support « http://support.tradeshift.com/requests/new » if you need help